Executive Board
Meeting Minutes
November 30, 2004 | 3:00-5:00 p.m.
107 Lab of Mechanics
Present: S. Agarwal
(FS President); B Allen (Provost); C. Baldwin (FS President-Elect);
S. Carlson (Assoc. Provost); S. Crase (FDAR Council Chair); A.M. Fiore
(Family and Consumer Sciences Caucus Chair); J. Girton (Past-President
& RPA Chair); C. Heising (Engineering Caucus Chair); D. Holger
(Assoc. Provost); J. Maves (Design Caucus Chair); B. Mennecke (Business
Caucus Chair); G. Palermo (Academic Affairs Council Chair); G. Phye
(Education Caucus Chair); B. Robinson (Judiciary and Appeals Council
Chair); E. Thacker (Vet Med Caucus Chair); A. Van Der Valk (LAS Caucus
Chair); D. Vrchota (Governance Council Chair); M. Wortman (Past President);
T. Zanish-Belcher (FS Secretary)
Absent: Yang, B. (Agriculture
Caucus Chair)
Guests: W. Dillon (Ames
Tribune); C. Ford (Task Force); and R. Stover (Review Task Force)
Call to Order - 3:10 p.m.
Agarwal called the meeting
to order at 3:15 p.m. and added the Task Force for reviewing the Vice
President for Business and Finance to the agenda.
Consent Agenda - 3:10
p.m.
Agenda
Minutes, Executive Board,
October 26, 2004
Vrchota moved, Girton
seconded and the consent agenda was approved.
Announcements and Remarks
- 3:15 p.m.
President
Agarwal announced the
following:
The Task Force to advise
the CIO, Jim Davis will meet on December 1st.
The Research Committee
is still being appointed.
The Holiday tree is up
and there are tags available.
There will be a Holiday
reception at the Knoll on December 12.
There will be breakfast
at the Knoll, Dec. 14th.
Current issues:
In regards to the proposal
for ombudsperson (which was not funded due to budget cuts) has been
sent back to the Senate for review. Agarwal has responded that the
FS still supports the creation of this office.
Due to ongoing discussion
about the role of NTT faculty, such as professional development assignments
and titles, Agarwal has appointed Baldwin, Crase, and Palermo to a
Task Force to examine these issues.
The P & T Procedural
Task Force is still examining the appeals process and whether annual
reviews should be included in the promotion and tenure process.
There are still publication
subvention grants distribution, and the Senate may appoint a task
force in order to raise interest from the faculty.
The taser guns issue may
be coming up again for discussion.
The Graduation list will
need to be added to the FS agenda.
Girton noted we had left
off the approval of the full Senate agenda to the Executive Board
agenda, and moved that we add it. Baldwin seconded. The motion passed.
President-Elect
Baldwin had no announcements.
Provost
The Provost reported that
the budget process is moving forward, and he is working with the RPA.
If the state legislature does fund the Regents, we will need to match
2 to 1 with new funds allocated. The key part is the accounting and
explaining the reallocation.
Palermo asked about revenue
projections for the state. Will that impact on this process and waste
all this planning?
The Provost responded
that differential tuition will go forwarded. He still thinks the reallocation
is a good idea. Reallocation is not mandatory at this point, prioritize
these based on the funding from the state.
Old Business
A. ISUComm Proposal
Agarwal thanked the Academic
Affairs Council and Curriculum Committee for reviewing and presenting
the proposal to the full Faculty Senate. The main motion has been
approved by the FS, and the second motion relates to language in the
catalog.
Proposed Combination of
the Colleges of Education and FCS
In regards to the current
Senate discussion in regards to the proposed name for the new college,
the Planning Task Force has responded to the concerns raised. Carlson
reported on this memo which was written to address issues raised by
social sciences chairs, and it will be sent to the entire Senate.
Girton presented the motion,
which approves the merger (with the name). Do we need a friendly amendment
as a possibility to consider them separately? Fiore responded that
the Planning Committee would want them together.
Girton moved that we recommend
the motion be split and Van Der Valk seconded.
Van Der Valk stated that
the main issue is the name. Crase responded that these 2 issues should
be merged. Some folks are opposed to the merger, and not everyone
has objected to the name.
Agarwal also brought up
the issue of the reversion v the reallocation of the $500,000 to the
new college (and an additional $500,000).
The Provost responded
that the money was never for the reversion. President Geoffroy always
noted the savings would be reinvested in the college. This is important
for enrollment (annual investments into student-related renovations).
The motion was voted down,
and the one motion will be voted upon at the Senate meeting.
Task Force on the Reorganization
Process of the Ed/FCS Report:
The Task Force monitored
the process and also conducted a survey. The responses were mostly
positive on the reorganization process and how it worked. There may
need to be changes in how the Senate oversees these reorganizations.
Van Der Valk asked about
who was surveyed. All FCS/ED faculty and alums were surveyed. A boarder
group than voted on the process. What was the percentage of faculty
responding? Baldwin does not have the numbers with her, but they do
have them and they were discussed with the President.
Agarwal pointed out the
point was to analyze the process, and the majority of people appear
to have been satisfied.
Ford pointed out this
was a top down merger, as opposed to grass roots. The survey may not
have captured that aspect of it. This may result in varying procedures
based on the situation. There may still be some resentment.
Baldwin noted the importance
of the faculty being involved as early as possible. Too much was done
before the faculty were involved.
Palermo noted that this
might not always be possible, based on the institution's needs. Feels
the document is fine, and we can use it.
Van Der Valk again asked
what the report is for. The purpose of this Task Force was to monitor
the Senate's new reorganization policy. Van Der Valk also asked about
the data results. These are purely subjective for this particular
shortened report, with content analysis provided by Wortman.
The Planning Committee
leadership (including Phye, Crase, Fiore, and Carlson) did a wonderful
job, based on the survey results. The Provost and the Task Force reiterated
this view.
Vrchota asked when this
report would be presented to the Senate, and could that influence
the vote?
Phye suggested we report
that the EB accept the report and certify that to the FS.
Girton moved, Thacker
seconded, and the Executive Board accepted the report. The Board has
heard from the committee and concludes the process was followed correctly.
New Business
ISU Strategic Plan
The Board discussed the
third version of the strategic plan. Girton moved that the strategic
plan be placed before the Senate, Baldwin seconded. The plan was accepted
and forwarded to the Senate for approval and forwarding to the President.
Palermo noted the plan
can be approved with additional recommendations that can be forwarded
to the Regents.
The Board then heard from
Roger Stover, chair of Task Force to evaluate the Vice President for
Business and Finance. The group has been working since last spring
and had questions on how to structure the self-study. The 1994 report
had a set of recommendations, and the Business Office responded to
the recommendations. It is unclear is a self-study is currently being
completed by Business and Finance.
Wortman, as a member of
the previous task force, noted the self study came in first (14 units).
Perhaps Business and Finance should use the 1994 Self-Study Report
and respond to it. The report may be in the University Archives.
Council Reports
A. Academic Affairs
The Academic Affairs Council
presented the following for approval by the Executive Board:
Catalog Revision Report
Academic Standards-Vet
Med
Discontinuation of B.S.
in Applied Physics
The Board approved each
motion individually.
In regards to the U.S.
Diversity & International Perspectives Program Review (AAC), this
has not yet been received, so this will not appear on the Senate's
agenda till next fall.
The Board discussed the
proposed Name Change for a Department (AAC) from Chemical Engineering
to Chemical and Biological Engineering. There was input received from
a number of areas—to reflect the body of research and teaching currently
going on, and to reflect current nomenclature.
EB approved the motion.
B. FDAR
The Board briefly discussed
the NTT faculty eligibility for professional development. There are
also questions relating to lecturers obtaining degrees in their teaching
departments and approval of increment funding for lecturer to senior
lecturer to Board. The Task Force will deal with these issues.
C. Governance
There are 2 motions relating
to the policies for academic reorganization for the faculty handbook.
Motion 1: approve and
recommend for inclusion in the handbook this policy
Motion 2 relates to one
sentence to be revised (adding the words, “substantial effort”), where
the Governance felt this may be writing policy.
After brief discussion,
the Board concluded that it was not and presented Motion 3 to accept
the amended version, and it can simply be added to the consent agenda.
The motion passed.
D. J&A
At this point, Girton
moved the meeting be extended for 15 minutes, Baldwin seconded. This
motion passed. The Judiciary and Appeals Council will have a report
at the next meeting.
RPA
The proposal to reorganize
new Committee on Research Planning and Policy with the Charge, Membership,
and Term of Office, was presented to the Board. Palermo moved to table
for consideration at next meeting, Baldwin seconded. The motion passed.
After minor revision,
the Board approved the agenda for Senate.
Adjourn - 5:00
p.m.
The Board adjourned at
5:15 p.m.
NEXT MEETING
January 04, 2004 3:10
-5:00
107 Lab of Mechanics
